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Office Organization: More Important Than You Think

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Some time ago, a Florida mayor signed an ordinance into law that made it a crime to wear so-called “saggy pants” – but now he says it was all a mistake caused by a cluttered desk and he wants to repeal the law.

Setting the merits of such a law aside, this is an embarrassing development for the mayor. In an age of instantaneous reportage, news of the law when it was passed some months ago made national headlines and is now, ah, rearing its head again in the public eye.

Your Name, Writ Large

But, you say, “I’m not the mayor. I’m not signing things into law. My office is a disaster zone and it’s never caused a problem for me.”

Okay, that’s fair. But, let’s think about how this kind of thing can sneak up on you. It’s true that these days a lot of our official business is transmitted over the Internet, so we don’t have to worry as much about organization as we used to when paper communication was the only option.

Even so, there are a lot of things that still require your John (or Jill) Hancock on the printed page. Here are just a few things you don’t want to forget to sign, or accidentally sign when it’s better left blank:

- Passport Applications
- Wills
- Deeds
- Parking Tickets
- Contracts
- Admissions of Guilt (huh?)
- Rent Checks
- Permission Slips

Why Home Office Organization Matters

Perhaps even more important than making sure your signature isn’t misplaced is making sure the entire document isn’t misplaced, which can turn a simple administrative task into an utter nightmare.

Ever lose a will? Better yet, have you ever been in probate? Lose a will – or worse, a handwritten amendment to one – and you’ll spend a good part of your life wishing you listened to these five friendly office organization tips a little more closely:

1. Always keep paper copies of important documents.
2. Always read what you’re signing.
3. Never sign anything and then leave it out to get lost.
4. Organize your documents by date and category (bills, legal, personal records, etc.).
5. Keep original copies of legally binding documents (wills, contracts, etc.) in a secure location, like in a safe, a safe deposit box or with your attorney.

Follow these tips and you'll find you'll have more fun and less lawyers in your life, which is a pretty sweet deal for such a small investment.

Mobile, modern and made to last, this filing cabinet from Innovex features locking caster wheels and comes in two finish options.

For anyone looking for storage and a work area in one space-saving design, this classic drop-lid desk from American Drew is the perfect balance between style and functionality.

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